Whether your new building is just down the road or in another state, your office move is bound to have complexities. Not only do you have to spend time making sure your current office furniture will fit in the new layout, you also need to make sure your employees are ready for the transition. During the chaos of moving, it’s prudent to hire moving professionals so you can stay focused on your bottom line. The movers on the Cheap San Antonio Movers platform are vetted, licensed, and insured. They are fully qualified to treat your office furniture and goods with care. You can feel confident knowing you are making an informed decision about your moving company.
Available Business Relocation Services
All office moves are as unique as the companies making them. You may need one type of business relocation service but not others. Cheap San Antonio Movers can help you find the right mover with the relocation services you and your company are looking for:
Local Moves
If you are moving to a new building close by, same day or even hourly movers may be the right choice. You can find movers who are available for just the block of time you need them and who can pack your office equipment quickly and efficiently.
Long Distance Moves
Long distance moves can quickly get complicated, especially if you’re moving your office interstate. You want to be sure you’re ready to immediately start work in your new location once the movers unpack all the boxes. Cheap San Antonio Movers helps you find long distance movers that fit for your budget. Our network of licensed professionals has the necessary expertise to ensure that the move is successful. They have the equipment and tools to pack everything securely for the long trip. Once everything has arrived at your new office, they can also unload and place everything so you can settle into your new building that much faster.
Storage
The layout of your new commercial or business space may not allow for all the furniture and equipment from your previous building to come with you. Many moving companies provide clean and secure storage facilities to house your office equipment, documents, and furniture for short-term or long-term storage. Storage can also be helpful if you are temporarily relocating while your current office undergoes renovations.
Specialty Moves
Specialty office moves require unique solutions. You may be moving medical equipment, changing the location of your lab, or moving sensitive electronics. Regardless of what specialty move you’re making, you want to be sure every item is treated carefully from the moment it’s packed until it arrives at your destination. Moving services that are uniquely qualified to transport these delicate tools can give you peace of mind knowing everything will be packed and delivered securely.
Corporate Relocations – Moving Employees
You may have some employees that are moving with you to a new state or another country. This component adds the complexity of managing a residential move to the logistics of an office move. Relocation specialists that have the skills in both residential and office moves can seamlessly execute both.
How to Make Your Office Move Successful
There’s no doubt that when you’re moving your business, you’re juggling a lot. Here are ways you can make your office move less stressful.
Start planning early
A key aspect of any successful commercial move is to plan early. You may need to visit the new building several times to verify its dimensions and see how the layout compares with your previous building. Make sure to also give plenty of lead time for furniture delivery and installation, whether you are buying new furniture or transporting it from your current location.
Keep your employees informed of their move responsibilities and when they need to return their building or parking passes. If necessary, you may want to create an executive move committee to handle all the administrative aspects of the move. You could also consider finding moving services that provide a dedicated moving coordinator to help oversee the move.
Evaluate technology requirements
Compare and contrast the technology requirements in your new building compared to your business’s existing location.
Evaluate the potential for technology upgrades or equipment modernization, like introducing new printers or improving internet speeds. Inventory the office technology assets in your conference rooms and common areas, so you understand what needs to come with you. WiFi network coverage is essential, so make sure also to evaluate how your WiFi coverage compares to industry best practices. If you’ve chosen to create an executive move committee, you might want to include a representative from the IT department.
Solicit employee feedback
Your employees are a key part of your business, and their feedback is valuable. You could hold “town hall” meetings to get their input on what the printing, file, and common area needs are in the new space. Make sure to publish specific moving instructions for your employees, so they are aware of all important dates and how to field any possible customer inquiries during the transition. If you’ve made an internal group for managing the move, have them encourage employees to archive their files and do some “spring cleaning.”
Prepare for the move
In the weeks and days leading up to the move, hold regular meetings with the internal move coordinators you’ve designated. Confirm access to the new building and freight elevators on moving day and identify the property management people you need to contact in case of any issues. There may be specific building rules about hours and space access.
Plan for your vacated office
Review the space turnover requirements in the lease and identify any repairs or adjustments needed that might be required to comply with the terms of the lease. Establish a plan to shred or archive old documents and ensure that you wipe any remaining technology of confidential information.
Perhaps most importantly, don’t forget to update your phone numbers, website, and advertising to reflect your new location and make sure your customers and business partners stay with you when you move. You might even consider hosting an open house at your new location as a kickoff.
There’s a lot to do before your business moves to its new location. For help from San Antonio movers who specialize in commercial services, contact Cheap San Antonio Movers today! We’ll provide you with free moving quotes from moving companies in the San Antonio area, so your business move is a success.